Plan Transport Around Who Is Actually Coming In
Leave, in-office days, and shift attendance flow into scheduling, and verified boarding records come back out - so the roster, the cab, and the record all agree.
Where Attendance and Transport Fall Out of Step
A roster says who is supposed to work; attendance says who is actually coming. When transport only sees the roster, the gap between the two turns into wasted trips and disputed records. A few failure patterns show up consistently:
Cabs sent for people on leave. An employee who is on approved leave is still on the pickup list, so a vehicle detours to a stop where nobody is waiting.
Hybrid days planned on a fixed headcount. Routes are built for everyone on the roster even though only some of them are in the office on a given day.
Reconciliation done by hand. Transport, HR, and vendor billing each hold their own record, and matching them is a manual month-end exercise.
No proof of who actually travelled. Without verified boarding, there is no dependable record to compare against attendance or a vendor's invoice.
Late arrivals with no explanation. When an employee logs in late, nobody can quickly tell whether the cab was late or the employee missed it.
Paying for seats that ran empty. Trips planned for people who did not travel are still billed, and the pattern is hard to see without attendance data.
What Is Attendance Sync?
Attendance sync connects attendance information to transport in both directions. Going in, leave and attendance data from your HRMS or biometric attendance system - together with the in-office days employees confirm from the app - shapes who is scheduled for pickup. Coming out, each trip records actual pickup and drop times against the scheduled roster, captured through GPS and OTP-verified boarding.
On the planning side, this sits alongside roster integration and HRMS integration : the roster says who is assigned to a shift, and attendance data refines that to who needs transport today. Employees who are away are not scheduled, and routes for hybrid teams are generated around actual daily attendance rather than a fixed headcount.
On the reporting side, verified boarding from the mobile app gives transport, HR, and finance a shared record. Attendance and boarding reconciliation reports can be reviewed by shift and route and exported, replacing manual reconciliation between transport, HR, and vendor billing teams.
Key Capabilities
Everything needed to keep transport, attendance, and boarding records aligned - built into the platform.
Attendance Data Sync
Attendance data syncs from your HRMS or biometric attendance system through data integration or bulk CSV import.
Leave Sync
Leave is reflected in scheduling, so employees who are away are not sent a cab.
Hybrid In-Office Days
Employees confirm or request trips for the days they are in the office, and routes follow actual daily attendance.
OTP-Verified Boarding
OTP boarding confirms which employee boarded, giving a verified record for each trip.
Actual Pickup & Drop Times
Every trip logs actual pickup and drop times against the scheduled roster, captured via GPS.
Attendance & Boarding Reconciliation
Boarding records are reconciled against the roster, replacing manual matching between teams.
On-Time Performance Reports
Automated on-time performance and SLA reports are available by route, shift, and vendor.
Roster Change Alerts
Transport admins are alerted when a change affects a route that has already been scheduled.
Exportable Reports
Reports can be exported to Excel, CSV, or PDF for HR, finance, and audit teams.
Shift-Level Boarding Controls
OTP can be enforced independently at check-in and check-out, so boarding and alighting are both verified per your policy.
Everything Included, One Platform
No add-on modules or separate contracts - attendance sync ships as part of Track My Tour.
Business Benefits of Attendance Sync
Stop sending cabs for people who are away. Leave and attendance data keeps absent employees off the pickup list, cutting empty detours.
Right-size hybrid transport. Routes built on actual in-office days use fewer vehicles than routes built on full headcount.
End manual reconciliation. One verified record replaces the monthly effort of matching transport, HR, and vendor data.
Resolve disputes with evidence. Actual pickup, drop, and boarding records show what happened on a given trip.
Pay for trips that were used. Boarding data gives finance a factual basis for reviewing vendor invoices.
Give HR and operations visibility. On-time performance by shift and route shows where transport is affecting shift start times.
Where Attendance Sync Is Used
Hybrid Workplaces
Schedule transport for the employees who are actually in the office each day.
Manufacturing Plants
Align bus and cab schedules with biometric attendance and fixed shift patterns.
BPO & Call Centres
Reconcile boarding with shift attendance across large, rotating teams.
Hospitals & Healthcare
Keep transport in step with duty attendance for round-the-clock staff.
Finance & Vendor Billing
Use verified boarding records when reviewing what vendors have billed.
Audit & Compliance Reviews
Produce attendance and boarding records by shift and route when they are requested.
Security & Data Compliance
Attendance data - who worked, when, and how they travelled - is sensitive by nature. Track My Tour runs on role-based access control, encrypted data storage, and complete audit logging, and is certified to ISO/IEC 27001:2022 and SOC 2 Type II standards.
Enterprise-grade security & compliance
Your data is protected by globally recognised, independently audited standards.
ISO/IEC 27001:2022
Information Security Management
SOC 2 Type II
Security, Availability & Confidentiality
How Attendance Sync Works in Track My Tour
- 1
Connect Attendance & Leave Data
Attendance and leave data is synced from your HRMS or biometric attendance system, or imported by CSV.
- 2
Set Scheduling & Boarding Rules
Rules for hybrid in-office days and OTP boarding at check-in and check-out are configured to match your policy.
- 3
Run Trips with Verified Boarding
Trips run for a pilot shift or site with OTP boarding, and actual pickup and drop times are captured against the roster.
- 4
Reconcile & Report
Attendance and boarding reconciliation and on-time performance reports go live across all shifts and can be exported.
Explore Related Solutions
Attendance sync works best as part of a connected HR-to-transport workflow. If your team is evaluating a specific piece of that workflow, these related solutions go deeper:
Common questions about Attendance Sync
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