See What Your Fleet Is Really Costing and Delivering
Turn every trip your fleet runs into dashboards and reports on utilisation, cost, safety, and driver performance - without building a single spreadsheet by hand.
Where Fleet Reporting Breaks Down Today
Most transport teams have plenty of trip data but very little usable reporting - the numbers exist, but assembling them takes longer than the decision can wait. A few failure patterns show up consistently:
Reports built by hand. Monthly MIS is stitched together from trip sheets, vendor invoices, and GPS exports, so it arrives late and rarely matches between teams.
No clear utilisation picture. Without occupancy and usage data per vehicle, nobody can say with confidence whether the fleet is too large or too small.
Hidden dead mileage. Empty kilometres between drops and pickups are paid for but seldom measured, so they never show up as a cost to reduce.
Unknown cost per employee. Total transport spend is known, but cost per trip, per route, or per employee is not - which makes budgets hard to defend.
No basis for driver coaching. Speeding, harsh braking, and idling are not scored, leaving driver and vendor conversations without objective data.
Decisions made on old data. By the time a manual report is ready, the shift pattern or vendor mix it describes has often already changed.
What Is Fleet Analytics?
Fleet analytics is the reporting layer that turns raw trip, vehicle, driver, and cost data into dashboards a transport team can actually act on. In Track My Tour, every trip already records its route, vehicle, driver, passengers, timing, and cost - so analytics is not a separate data project, it is a view over the trips the platform is already running.
Pre-built dashboards cover fleet utilisation, cost analysis, safety compliance, driver performance, and employee satisfaction. Driver behaviour is scored on acceleration, braking, speeding, and idle time from the same GPS tracking data used for live trips, and cost dashboards break spend down per trip, per route, per vehicle, and per employee.
Beyond the pre-built views, a custom report builder lets teams combine metrics and filter by date, zone, shift, or vehicle, then export to Excel, CSV, or PDF or schedule the report for automatic delivery. The same data supports vendor management reviews and shows whether AI route optimization is actually reducing kilometres and cost over time.
Key Capabilities
Everything transport, finance, and admin teams need to report on fleet performance - built into the platform.
Fleet Utilisation Dashboard
See how much of your available fleet capacity is actually used across vehicles, shifts, and sites.
Cost Analysis Dashboard
Track cost per trip, per route, per vehicle, per kilometre, and per employee, alongside budget utilisation.
Safety Compliance Dashboard
Monitor safety and compliance indicators across the fleet in one view instead of separate incident logs.
Driver Behaviour Scoring
Acceleration, braking, speeding, and idle time are scored per driver, with trend analysis and improvement tracking.
SLA & Trip MIS Reports
MIS reporting with SLA breaches and trip rejections computed from trip data rather than entered by hand.
Occupancy & Seat Utilisation
Vehicle occupancy rates show where seats are running empty and where routes can be consolidated.
ESG & Sustainability Reports
Carbon footprint per trip, fuel efficiency metrics, and green transport KPIs for sustainability reporting.
Custom Report Builder
Combine the metrics you need and filter by date, zone, shift, or vehicle to answer a specific question.
Scheduled Report Delivery
Daily, weekly, or monthly reports are emailed automatically to the stakeholders who need them.
Excel, CSV & PDF Export
Export any report in the format finance, HR, or leadership already works with.
Everything Included, One Platform
No add-on modules or separate BI tools - fleet analytics ships as part of Track My Tour.
Business Benefits of Fleet Analytics
Right-size the fleet. Utilisation and occupancy data shows where vehicles are underused, so capacity decisions rest on measured demand.
Control transport cost. Cost per employee, per trip, and per kilometre makes it clear which routes, shifts, or vendors are driving spend.
Improve driver safety. Objective behaviour scores give transport teams a fair, consistent basis for driver coaching.
Save reporting time. Scheduled and exportable reports replace the manual assembly of monthly MIS from multiple sources.
Support ESG disclosures. Carbon and fuel-efficiency metrics are generated from trip data, ready for sustainability reporting.
Give leadership one version of the numbers. Transport, finance, and HR read from the same dashboards instead of reconciling separate spreadsheets.
Where Fleet Analytics Is Used
Employee Transport Operations
Review daily and weekly fleet performance without waiting for a manually compiled report.
Finance & Cost Control
Break transport spend down by route, vehicle, vendor, and employee to support budgeting and approvals.
Multi-Site Enterprises
Compare utilisation and cost across campuses or cities using the same definitions everywhere.
Vendor Performance Reviews
Bring trip-level SLA and cost data to vendor reviews instead of relying on recollection.
ESG & Sustainability Reporting
Report carbon footprint per trip and occupancy rates from operational data already being captured.
Safety & Compliance Audits
Pull safety compliance and driver behaviour reports for internal reviews and audits on demand.
Security & Data Compliance
Analytics data - trip histories, cost breakdowns, and driver behaviour scores - is sensitive by nature. Track My Tour runs on role-based access control, encrypted data storage, and complete audit logging, and is certified to ISO/IEC 27001:2022 and SOC 2 Type II standards.
Enterprise-grade security & compliance
Your data is protected by globally recognised, independently audited standards.
ISO/IEC 27001:2022
Information Security Management
SOC 2 Type II
Security, Availability & Confidentiality
How Fleet Analytics Works in Track My Tour
- 1
Run Trips on the Platform
Trips, vehicles, drivers, and costs are captured as part of normal operations, so there is no separate data feed to build.
- 2
Choose Dashboards & KPIs
Pre-built dashboards are switched on and the metrics that matter to your operation are agreed with your onboarding team.
- 3
Build & Schedule Reports
Custom reports are assembled in the report builder and scheduled for daily, weekly, or monthly delivery to each stakeholder.
- 4
Review & Act
Teams use the dashboards in regular reviews to adjust fleet size, routes, vendor mix, and driver coaching.
Explore Related Solutions
Fleet analytics works best when it reports on a connected transport operation. If your team is evaluating a specific piece of the workflow, these related solutions go deeper:
Common questions about Fleet Analytics
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