One Employee Record, Shared by HR and Transport
Connect your HRMS so joiners, exits, address changes, and site moves reach the transport system automatically - no parallel spreadsheet to maintain.
Where HR and Transport Data Drift Apart
HR holds the authoritative employee record, but transport usually runs on its own list - and the two start to diverge on the first day. A few failure patterns show up consistently:
Manual updates lag reality. Transport rosters are updated by hand from HR spreadsheets, so new joiners and changes can take days to appear.
Exited employees stay active. Without automated offboarding, people who have left can remain on pickup schedules and keep app access after their last day.
Addresses go stale. A home address captured at onboarding is not updated when the employee moves, which throws off route planning.
No single source of truth. HR, transport, and security each keep a partial employee list, and the three rarely agree.
New joiners wait for transport. A new employee is not set up for transport until someone remembers to add them, so the first days are improvised.
Yet another password. Employees have to manage a separate login for the transport app, which adds support requests and weakens access control.
What Is HRMS Integration?
HRMS integration links your human resource management system to the transport platform so employee data is entered once, in HR, and used everywhere. Track My Tour syncs employee records, department, and site assignment from your HRMS through an API connection, with bulk CSV import available as a fallback for systems that do not offer a direct connection.
The same connection carries the changes that matter to transport. New joiners appear in the transport system once they are added to the HRMS, exited employees are removed from active pickup schedules and lose app access, and home addresses are synced and geocoded so routes stay accurate. Shift data arrives through roster integration and leave and in-office days through attendance sync .
Employees sign in to the mobile app with their existing company credentials through single sign-on, and every sync, addition, and removal is logged - giving HR and compliance teams a record to review. For the wider picture of running transport on HR data, see HRMS-integrated transport as a whole.
Key Capabilities
Everything HR and transport teams need to work from one employee record - built into the platform.
Employee Master Sync
Employee records, department, and site assignment sync automatically from your HRMS.
Shift & Roster Sync
Shift timings and roster changes flow into scheduling, so transport stays current as HR data changes.
Automated Onboarding
New joiners appear in the transport system once added to the HRMS, without a separate setup step.
Automated Offboarding
Exited employees are removed from active pickup schedules and lose app access when marked as exited.
Geocoded Address Sync
Home addresses sync and are geocoded automatically, keeping route clustering accurate as employees relocate.
Bulk CSV Import Fallback
Where an HRMS has no direct API, bulk CSV import keeps employee data current without a live connection.
SSO for the Employee App
Employees log in with existing company credentials instead of a separate transport-app password.
Real-Time Change Alerts
Transport admins are notified when a shift or site change affects an already-scheduled route.
Field & Shift-Code Mapping
Employee fields, department codes, and shift codes are mapped to the platform's scheduling structure.
Audit Trail of Sync Events
Every sync, addition, and removal is logged for HR and compliance review.
Everything Included, One Platform
No add-on modules or separate contracts - HRMS integration ships as part of Track My Tour.
Business Benefits of HRMS Integration
Enter employee data once. HR remains the source of truth and transport no longer maintains a duplicate list.
New joiners covered from day one. Onboarding into transport happens as part of onboarding into the HRMS, not as a separate request.
Access removed when people leave. Automated offboarding closes a common gap where exited employees keep trips and app access.
More accurate routes. Current, geocoded addresses mean routes are planned around where employees actually live.
Simpler, safer sign-in. Single sign-on removes a separate password and keeps app access tied to company credentials.
A record for audits. Logged sync events show when each employee was added, changed, or removed, and by which sync.
Where HRMS Integration Is Used
Large Enterprises
Keep thousands of employee records aligned between HR and transport without manual reconciliation.
High-Growth & High-Attrition Teams
Handle a steady flow of joiners and exits without the transport desk tracking each one.
Multi-Site Organisations
Reflect site and department transfers in transport as soon as HR records them.
BPO & Shared Services
Sync batch hiring and process moves into transport ahead of each shift cycle.
Security-Conscious Employers
Tie transport-app access to company identity so it ends when employment ends.
Manufacturing Workforces
Use CSV import where plant HR systems do not offer a direct API connection.
Security & Data Compliance
HR data - employee identities, home addresses, and employment status - is among the most sensitive data an employer holds. Track My Tour runs on role-based access control, encrypted data storage, and complete audit logging, and is certified to ISO/IEC 27001:2022 and SOC 2 Type II standards.
Enterprise-grade security & compliance
Your data is protected by globally recognised, independently audited standards.
ISO/IEC 27001:2022
Information Security Management
SOC 2 Type II
Security, Availability & Confidentiality
How HRMS Integration Works in Track My Tour
- 1
Connect HRMS or Import CSV
An API connection to your HRMS is configured, or an initial CSV export is imported if a direct connection is not available yet.
- 2
Map Fields & Set Sync Rules
Employee fields, department codes, and shift codes are mapped, and sync frequency and change alerts are configured.
- 3
Pilot on One Department
Sync runs for a single department or site first, so the mapping and alerts can be validated before it covers everyone.
- 4
Go Live Organisation-Wide
Employee master sync and automated onboarding and offboarding go live across the organisation, with the audit trail active from day one.
Explore Related Solutions
HRMS integration works best as part of a connected HR-to-transport workflow. If your team is evaluating a specific piece of that workflow, these related solutions go deeper:
Common questions about HRMS Integration
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