Intelligent Employee Transport Management

Intelligent clustering algorithm groups employees by proximity, shift timing, and zone to create the most efficient pickup/drop sequences

Deep Google Maps integration for real-time traffic-aware routing, automatic re-routing during congestion, and accurate ETA calculations

Smart route finder balances distance, time, vehicle capacity, and employee preferences to optimise every trip

Handles complex multi-stop routes with configurable pickup windows, max detour limits, and walking distance thresholds

Automatic route recalculation when employees cancel, new riders are added, or road conditions change mid-trip

Automated trip creation from rosters — trips are generated based on shift schedules, employee locations, and vehicle availability

Smart vehicle and driver assignment engine considers vehicle capacity, driver proximity, licence validity, and shift hours

OTP-based boarding verification ensures only authorised employees board the vehicle — no proxy pickups, full accountability

Real-time trip status tracking: Scheduled → Driver Assigned → En Route → Boarding → In Transit → Completed

Automated notifications to employees at every stage — pickup ETA, driver details, vehicle number, and live tracking link

Draw custom geofences around office premises, pickup zones, restricted areas, and safe corridors — get alerts on boundary crossings

Real-time speed monitoring with configurable limits per zone — overspeeding triggers instant alerts to fleet managers and safety teams

Route deviation detection compares live GPS data against planned routes and flags unauthorised detours in real-time

Pickup proximity alerts ensure drivers reach the designated pickup point — not just "nearby" — with configurable radius thresholds

Night trip safety protocols with mandatory check-ins, guardian alerts, panic button escalation, and women-safety-specific SOS flows

Support for every billing model: per-trip flat rate, per-km distance-based, per-hour time-based, monthly retainer, and custom hybrid structures

Rate cards configurable by vehicle type, shift, zone, time-of-day (peak/off-peak), and special days — no billing scenario left uncovered

Automated invoice generation with GST breakup, TDS calculations, and vendor-wise reconciliation — export to Tally or your ERP

Real-time cost tracking per trip, per route, per vehicle — dashboards show cost-per-employee, cost-per-km, and budget utilisation

Payment tracking with ageing reports, automated reminders, and vendor payment status — no more manual follow-ups

Employee app: book rides, view upcoming trips, track vehicle live, share ETA with family, rate trips, and trigger SOS — all in one app

Driver app: view assignments, navigate with Google Maps, mark boardings via OTP, log expenses with photo receipts, and communicate with dispatch

GPS-based auto boarding: the app detects when an employee is within boarding radius and prompts OTP verification — no manual check-ins

Push notifications for trip reminders, driver details, vehicle arrival, route changes, and delay alerts — keeping everyone informed

Profile management: employees update their pickup address, shift preferences, and emergency contacts directly from the app

Routing parameters: max detour distance, max pickup walking distance, time window flexibility, club-by-zone rules, and vehicle fill-rate thresholds

Reimbursement rules: auto-reimbursement when transport isn't available, configurable per zone with distance/time-based calculation

Organisation-level and zone-level overrides — global defaults that can be customised per office location or department

Notification preferences: choose which events trigger SMS, WhatsApp, push notification, or email — per role and per event type

All changes take effect immediately from the admin dashboard — zero code deployments, zero downtime, instant rollback capability